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Oxford International creates life-enhancing learning experiences for students worldwide. Whether you are a student or parent; whether you work with us or for us, we are committed to keeping your data safe and respecting your privacy. On this page you will find privacy notices that show what data we process about you, why we process that data and what the legal bases are for processing that data.
In compliance with the EU GDPR, as we are continuing to process personal data of EU nationals, we have appointed Rickert Law as our representative in the EU. They can be contacted as follows:
Rickert Rechtsanwaltsgesellschaft mbH
Oxford International School Ltd
Colmantstral1e 15
53115 Bonn
Germany
Email: art-27-rep-ois@rickert.law
Under certain circumstances, you may have certain rights regarding how your personal data is used and kept safe, including the right to:
Right of Access: You have the right to a copy of the information we hold about you.
Right to Object: You may object to the use of personal data if it would cause, or is causing, damage or distress. You have the right to object to any decisions taken using automated processes. You also you have the right to object to certain types of processing such as direct marketing.
Right to be Forgotten: Under certain circumstances, you can ask for the data we hold about you to be deleted from our systems.
Right to Rectification: If data we hold about you is inaccurate or incomplete, you have the right to correct or complete that data.
Right to Restriction of Processing: Where certain conditions apply you have a right to restrict the processing of data.
Right of Portability: You have the right to have the data we hold about you transferred to another organisation.
Some of these rights may not apply where we are legally obliged to keep or share your personal data. If you wish to exercise any of these rights, please contact our Data Compliance Manager (see below).
We take any complaints about our collection and use of personal information very seriously. If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance. To make a complaint, please email our Data Compliance Manager at protectingdata@oxcoll.com,.
Alternatively, you can make a complaint to the Information Commissioner’s Office in the UK via the options listed below, although we would be grateful for the opportunity to address your concerns before you contact the ICO.
How to contact the ICO:
If you have any questions, concerns or would like more information about anything mentioned in this privacy policy, please contact our Data Compliance Manager at protectingdata@oxcoll.com,
This privacy notice explains how we collect, store and use personal data about students. Oxford International Education 1 Ltd is the data controller, and for the purposes of data protection law, this privacy notice applies to Oxford International Education 1 Ltd and its group companies.
The table below shows the data that we process about students, the reasons for processing this data and the lawful bases for processing this data. Cells marked with an asterisk (*) indicate that parent or guardian data may also be processed in the same way, where a student requires parental consent.
| The data or type of data we process | The purpose of processing that data | The lawful bases for processing this data |
|---|---|---|
| Your name, date of birth, gender, addresses, email addresses and phone numbers. Your relationship to the student.* | To identify you to communicate with you
For marketing purposes | Fulfilment of a contract with you |
| Where you have given us consent
Necessary for our legitimate interest (to promote our schools and our educational activities) | ||
| Your nationality, ethnic background, any special educational needs, special requirements or disabilities | To provide appropriate information and assistance for you | Fulfilment of a contract with you |
| Compliance with a legal obligation
Where you have given us consent | ||
| Next of kin and emergency contact numbers | To contact your family or close friends in the event of an emergency | To protect your vital interests |
| Your passport, BRP and visa details | To meet government immigration regulations | Compliance with a legal obligation |
| Bank account details* | To manage payments and refunds | Fulfilment of a contract with you |
| Your educational records and test or exam results from previous schools | To offer you the most appropriate courses | Fulfilment of a contract with you |
| Your medical information, including medications you take, allergies and dietary requirements | To help you manage your health while you are with us | Fulfilment of a contract with you |
| Compliance with a legal obligation
Where you have given us consent | ||
| Your educational records and test or exam results from Oxford International | To manage your progress while studying with us | Fulfilment of a contract with you |
| Your attendance records and booking in/out records for school and residence | To meet government immigration and safeguarding regulations | Fulfilment of a contract with you |
| Compliance with a legal obligation | ||
| Details of your welfare such as how you are getting on at Oxford International, safeguarding or child protection records and any problems or issues you may have had | To look after your wellbeing and meet government safeguarding regulations | Fulfilment of a contract with you |
| Compliance with a legal obligation | ||
| Details of any behaviour issues or exclusions | To manage discipline in the schools | Necessary for our legitimate interests (to manage school discipline) |
| Images | For maintaining security | Necessary for our legitimate interest (for keeping our staff and students safe) |
| For marketing our services | Where you have given us consent
Necessary for our legitimate interest(to promote our educational activities and show prospective students/parents what we do here) | |
| CCTV footage* | For security management | |
| Necessary for our legitimate interests (to maintain building and personal security) | ||
| Data about your use of information and communications systems, including Internet use | To meet our safeguarding obligations | Compliance with a legal obligation |
| To administer and protect the school | Necessary for our legitimate interests (to secure our buildings) |
Where we have obtained consent to use student data, this consent may be withdrawn at any time. We will make this clear when we ask for consent and explain how consent can be withdrawn.
When it is legally necessary, or allowed under data protection law, we may need to share information about you with the organisations listed in the table below, for the listed reasons.
| Organisation Name | The Reason for Sharing |
|---|---|
| The Department for Education | To provide data on international students |
| The Local Education Authority | To provide data on international students |
| Regulatory bodies, such as Ofsted or the British Council | To comply with regulatory inspections |
| Service providers | For running surveys, providing taxi or excursion services, providing security services |
| Financial organisations* | For processing payments |
| Our auditors | For carrying out legal audits of company accounts |
| Health and social welfare organisations | To manage student well being |
| Professional advisers and consultants | To assist us in developing our business |
| Police forces, courts, tribunals* | For dealing with legal issues |
| Your family and representatives | To share details of your academic progress or to tell them about attendance or behaviour issues or for debt collection |
| Exam Boards | To enter you for exams |
| UCAS | To enable you to apply to universities in the UK |
| Marketing services, such as those offered by Facebook | To identify other students who may be interested in studying with Oxford International. No decisions will be taken about you based on this profiling. |
Your personal information may be stored and processed outside of the country where it is collected, including outside of the European Economic Area.
We will only transfer personal data to a country or territory outside the European Economic Area:
• where the transfer is to a place that is regarded by the European Commission as providing adequate protection for your Personal Information; or
• where we have put in place appropriate safeguards to ensure that your Personal Information is protected (for example where both parties involved in the transfer have signed standard data protection clauses adopted by the European Commission);or
• the above does not apply but we are still legally permitted to do so, for example if the transfer is necessary for the establishment, exercise or defence of legal claims.
You can request further detail about the safeguards that we have in place in respect of transfers of Personal Information outside of the EEA and where applicable a copy of the standard data protection clauses that we have in place, by contacting us
We will keep personal information about you while you are an active student. We create and maintain records for each individual student. The information contained in these records is kept secure and is only used for purposes directly relevant to your position as a student with Oxford International. Once your time as a student with us has ended, we will retain these records and delete them in accordance with our Data Retention Policy.
This privacy notice explains how we collect, store and use personal data about agents. Oxford International Education 1 Ltd is the data controller, and for the purposes of data protection law, this privacy notice applies to Oxford International Education 1 Ltd and its group companies.
The table below shows the data that we process about agents and agencies, the reasons for processing this data and the lawful bases for processing this data.
| The data or type of data we process | The purpose of processing that data | The lawful bases for processing this data |
|---|---|---|
| Names, address, email addresses, phone numbers | To communicate with you about students you have sent to Oxford International; to ensure you have up-to-date information so you can provide accurate information to potential students | Fulfilment of a contract with you |
| Joining information, references | To register your agency with Oxford International | Necessary for our legitimate shared interests |
| Details of students you have sent to us | To administer our business, to manage agreed recruitment targets | Fulfilment of a contract with you |
| Images | For marketing our services | Where you have given us consent
Necessary for our legitimate interest (to promote our activities or advertise our services) |
| CCTV footage | For security management if you have visited our schools | Compliance with a legal obligation |
| Necessary for our legitimate interests (to maintain building and personal security) | ||
| Financial details, bank account information, commission agreements, payment records | To administer our business, to make commission payments | Fulfilment of a contract with you |
Where we have obtained consent to use agent data, this consent can be withdrawn at any time. We will make this clear when we ask for consent and explain how consent can be withdrawn.
When it is legally necessary, or allowed under data protection law, we may need to share information about you with the organisations listed in the table below, for the listed reasons.
| Organisation Name | The Reason for Sharing |
|---|---|
| The Department for Education | To provide data on international students |
| Regulatory bodies, such as Ofsted or the British Council | To comply with regulatory inspections |
| Service providers | For running surveys |
| Financial organisations | For processing payments |
| Our auditors | For carrying out legal audits of company accounts |
| Health and social welfare organisations | To manage student wellbeing |
| Professional advisers and consultants | To assist us in developing our business |
| Police forces, courts, tribunals | For dealing with legal issues |
Your personal information may be stored and processed outside of the country where it is collected, including outside of the European Economic Area. Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
We will keep personal information about you while you are an active agent. We create and maintain records for each agent. The information contained in these records is kept secure and is only used for purposes directly relevant to your position as an agent for Oxford International. Once your time as an agent with us has ended, we will retain this file and delete the information in it in accordance with our Data Retention Policy.
This privacy notice explains how we collect, store and use personal data about applicants. Oxford International Education 1 Ltd is the data controller, and for the purposes of data protection law, this privacy notice applies to Oxford International Education 1 Ltd and its group companies.
The table below shows the data that we process about applicants, the reasons for processing this data and the lawful bases for processing this data.
| The data or type of data we process | The purpose of processing that data | The lawful bases for processing this data |
|---|---|---|
| Details that appear on CVs and cover letters such as names, address and date of birth, education/professional qualifications | To assess your suitability for the role you have applied for and for progressing your application | To perform an employment contract with you, in the event you are successful |
| Interview notes/results from assessments | To assess your suitability for the role you have applied for | Necessary for our legitimate interests (to make recruitment decisions) |
| References from former employers | A pre-employment check to assess your suitability for the role you have applied for | Necessary for our legitimate interests (to make recruitment decisions) |
| Right to work information | To assess your eligibility for the role you have applied for | Compliance with a legal obligation |
| Pre-employment checks such as criminal record checks | A pre-employment check to assess your suitability for the role you have applied for | Compliance with a legal obligation; to fulfil regulatory checks |
| Salary, benefits and bonus information | For the purposes of making an offer of employment | To perform an employment contract with you, in the event you are successful |
| We may also collect data about special categories of sensitive personal information such as your race or ethnicity, religious beliefs, disability, sexual orientation | For equal opportunities monitoring | Where you have given us consent |
| If we need to make reasonable adjustments as part of the recruitment process | For the purposes of ensuring a fair selection process | Where you have given us consent |
Where we have obtained consent to use applicant data, this consent can be withdrawn at any time. We will make this clear when we ask for consent and explain how consent can be withdrawn.
When it is legally necessary, or allowed under data protection law, we may need to share information about you with the organisations listed in the table below, for the listed reasons.
| Organisation Name | The Reason for Sharing |
|---|---|
| Regulatory bodies, such as Ofsted or the British Council | To comply with regulatory inspections |
| Service providers | For running surveys |
| Financial organisations | For processing payments |
| Our auditors | For carrying out legal audits of company accounts |
| Professional advisers and consultants | To assist us in developing our business |
| Police forces, courts, tribunals | For dealing with legal issues |
In addition, your personal data may be shared internally with other employees who are involved in the recruitment process, employees in HR who have responsibility for recruitment and on-boarding, employees in IT for setting up systems and permissions, and employees in security for access to our premises.
Your personal information may be stored and processed outside of the country where it is collected, including outside of the European Economic Area. Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
We will keep personal information about you while you are an active applicant. We create and maintain files for each applicant. The information contained in these files is kept secure and is only used for purposes directly relevant to your position as an applicant. Once the application process is finished, we will retain this file if your application is successful in accordance with our Staff Privacy Notice, or delete it after 12 months, in accordance with our Data Retention Policy.
This privacy notice explains how we collect, store and use personal data about employees. Oxford International is the ‘data controller’ for the purposes of data protection law.
The table below shows the data that we process about employee and agencies, the reasons for processing this data and the lawful bases for processing this data.
| The data or type of data we process | The purpose of processing that data | The lawful bases for processing this data |
|---|---|---|
| Name, date of birth, gender | To administer our relationship with you | Fulfilment of a contract with you |
| Telephone number, email address, postal address | To administer our relationship with you | Necessary for our legitimate interests (to manage the workforce) |
| Next of kin and emergency contact numbers | To contact family or close friends in the event of an emergency | To protect your vital interests |
| Bank account details, payroll records, National Insurance number, tax status information, salary, annual leave, pension & benefits information, marital status | To process salary payments | Fulfilment of a contract with you |
| To provide tax and related data to HMRC | Compliance with a legal obligation | |
| Recruitment information, including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process | To administer the business | Necessary for our legitimate interests (recruitment) |
| To facilitate safe recruitment, as part of our safeguarding obligations towards pupils | Compliance with a legal obligation | |
| Qualifications and employment records, including work history, job titles, working hours, training records and professional memberships | To administer our business | Necessary for our legitimate interests (to manage the workforce) |
| Performance information; outcomes of any disciplinary and/or grievance procedures; absence data | To administer our business | Fulfilment of a contract with you |
| Necessary for our legitimate interests (to support effective performance management) | ||
| Copy of driving licence | To ensure legal, insured use of vehicles | Compliance with a legal obligation |
| Images | For maintaining security | Compliance with a legal obligation |
| For marketing our services | Where you have given us consent
Necessary for our legitimate interests (to promote our educational services and schools) | |
| CCTV footage | For security management | Necessary for our legitimate interest (maintaining the security of the building) |
| Data about your use of the organisations information and communications systems, including Internet use | To meet our safeguarding obligations | Compliance with a legal obligation |
| To administer and protect the business | Necessary for our legitimate interests (to secure our buildings) | |
| Criminal record information | To meet our safeguarding obligations | Compliance with a legal obligation |
| Medical and disability information | To administer our relationship with you (in relation to sick pay, occupational health, making reasonable adjustments and complying with H&S law) | fulfilment of a contract with you
Compliance with a legal obligation |
Where we have obtained consent to use employee data, this consent can be withdrawn at any time. We will make this clear when we ask for consent and explain how consent can be withdrawn.
When it is legally necessary, or allowed under data protection law, we may need to share information about you with the organisations listed in the table below, for the listed reasons.
| Organisation Name | The Reason for Sharing |
|---|---|
| The Department for Education | To meet our obligations for sharing data with the government |
| The Local Education Authority | To meet our obligations for sharing data with the government |
| Government departments | To meet our legal obligations on matters such as tax and social security |
| Regulatory bodies, such as Ofsted or the British Council | To comply with regulatory inspections |
| Service providers | Such as companies that run surveys for us or provide travel or insurance services or venues that are hosting events for Oxford International including seasonal programmes or conduct criminal record checks |
| Financial organisations | For processing payments, administering pensions |
| Our auditors | For carrying out legal audits of company accounts |
| Police forces, courts, tribunals | For dealing with legal issues |
| Other education providers | Where we have partnerships |
| Security providers | For DBS checking services |
| Other employers | To provide an employment reference on your behalf and where you have given your consent to the prospective employer to contact Oxford International |
Your personal information may be stored and processed outside of the country where it is collected, including outside of the European Economic Area. Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
We will keep personal information about you while you are an active employee. We create and maintain records for each member of staff. The information contained in these records is kept secure and is only used for purposes directly relevant to your position as an employee of Oxford International. Once your time as an employee with us has ended, we will retain this file and delete the information in it in accordance with our Data Retention Policy.
Where you use our Website, we will process your Personal Information collected by using cookies in accordance with our Cookie Policy. Please click here to view our Cookie Policy.
This privacy notice explains how we collect, store and use personal data about users of our website. Oxford International Education and Travel Ltd is the data controller, and for the purposes of data protection law, this privacy notice applies to Oxford International Education and Travel Ltd and its group companies.
The table below shows the data that we process about website users, the reasons for processing this data and the lawful bases for processing this data.
| The data or type of data we process | The purpose of processing that data | The lawful bases for processing this data |
| Information about your computer and about your visits to and use of this website such as your IP address, geographical location, device, internet browser and operating system, how you got to the site, time, day and length of the visit and which pages you click on. | To administer the website, improve your browsing experience, enable you use of the services available on the website Provide third parties with statistical information about our users- but this information will not be used to identify any individual user Deal with enquiries or complaints made by or about you relating to the website. | Legitimate interest Consent (where you have consented to the use of non-essential cookies* |
| Information that you provide us with for the purposes of registering with us to find out more information about our courses for example | To provide appropriate information and assistance for you Send you communications relating to the Admissions process which we think may be of interest to you by email or similar technology. You can inform us at any time if you no longer require these communications by emailing us at…. Deal with enquiries or complaints made by or about you relating to the website. | Fulfilment of a contract with you Legitimate interest Consent |
| Information that you provide us with for the purpose of subscribing to our website services and email notifications | To send you email notifications you have specifically requested. Send you communications relating to the Admissions process which we think may be of interest to you by email or similar technology. You can inform us at any time if you no longer require these communications by emailing us at…. Deal with enquiries or complaints made by or about you relating to the website. | Consent Legitimate interest |
| Organisation Name | The Reason for Sharing |
| With Third Party Companies and Individuals, service providers who facilitate our website, host the website on our behalf and who assist us in analysing how our website is used. | To improve our website and the services provided for you |
| The Local Education Authority | To provide data on international students |
| Regulatory bodies, such as Ofsted or the British Council | To comply with regulatory inspections |
| Professional advisers and consultants | To assist us in developing our business |
| Police forces, courts, tribunals* | For dealing with legal issues |
| Marketing services, such as those offered by Facebook | To identify other students who may be interested in studying with Oxford International. No decisions will be taken about you based on this profiling |
When it is legally necessary, or allowed under data protection law, we may need to share information about you with the organisations listed in the table below, for the listed reasons.
Where you use our Websites, we will process your Personal Information collected by using cookies in accordance with our Cookie Notice. Please click here to view our Cookie Notice.
our personal information may be stored and processed outside of the country where it is collected, including outside of the European Economic Area.
We will only transfer personal data to a country or territory outside the European Economic Area:
You can request further detail about the safeguards that we have in place in respect of transfers of Personal Information outside of the EEA and where applicable a copy of the standard data protection clauses that we have in place, by contacting us at protectingdata@oxfordinternational.com
Our Websites are hosted on servers in the EEA. We employ appropriate security measures to help protect your Personal Information and guard against access by unauthorised persons. Information storage is on secure computers in a locked and certified information centre and information is encrypted wherever possible. We undergo periodic reviews of our security policies and procedures to ensure that our systems are secure and protected. However, as the transmission of information via the Internet is not completely secure we cannot guarantee the security of your information transmitted to our Websites.
Please refer to our cookie policy for further information about how long cookie data is stored. Non anonymised website data is kept for 5 days. If you have made an enquiry with us via a form or have completed an application form via the website please also read the student/parent/guardian privacy policy or the agent/employee privacy policy. For further information about how long various records are kept please request a copy of our Data Retention Policy at protectingdata@oxfordinternational.com.
Our site contains links to other sites. If you click on a third-party link, you will be directed to that site. Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. We have no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
We may update our Privacy Policy from time to time and we advise you to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page which will become effective immediately.
If you have any questions, concerns or would like more information about anything mentioned in our privacy notices, please contact our Data Compliance Manager at protectingdata@oxcoll.com.
Oxford Science Studies
Oxford International College
1 London Place
Oxford
OX4 1BD
Nord Anglia Education
4th Floor, Nova South
160 Victoria Street
London, United Kingdom
SW1E 5LB
+44(0)207 131 0000
enquiries@nordanglia.com